1. Help
  2. Getting started
  3. Results
  4. Explore individual Responses in the Results panel

Explore individual Responses in the Results panel

You can explore and download all the answers you collect in the Responses section of the Results panel.

The Responses section allows you to view individual answers to your typeform, rather than just seeing overall trends, like the Summary and Insights sections do. This makes it great for diving deeper into qualitative data, to really get to know each respondent.

Where to find your responses

Go to the Responses section by clicking on the Results panel and then on the Responses tab. The number of responses that your typeform has received will be shown in brackets in this tab.

analyzeresults1.png

You can view responses in the Table or Inbox view. The Table view is Typeform's new, improved way of viewing and working with individual answers. The Table and Inbox view have the same functionality, but shiny new updates will only be released to the Table view in the future. To switch to the Table view, click the Table button in the top right of your Responses tab: 

tablebutton.png

Working with your responses: the Table view 

The Table view lets you visualize the responses you've collected sorted by date. The latest responses appear at the top of the list. 

analyzeresults2.png

You can drag the edges of columns to resize them. Click the three-dot icon next to each column header, or the gear icon at the top of the table, to open the Table Settings menu. 

analyzeresults3.png

In this menu, click the blue toggles to hide or show columns, or reorder columns by dragging and dropping them. Click Save once you've finished making changes.

tableview3.png

To save table settings between sessions, make sure that Tailor-made Typeform is enabled in your account settings. You can enable or disable this feature in the Preferences section:

tailormade.png

Back in Responses, you can click the expand icon next to a response in the table to get a vertical view of the details of an individual response.

tablen9.png

After you've opened a response, use the arrow icons to navigate between other responses, and click the trash can and print icons to delete or print the response you are currently viewing. Click the eye icon to show or hide unanswered question blocks in the response.

analyzeresults4.png

To download a selection of responses, select the rows you want to include in the download file and click the download icon:

tablen4.png

Alternatively, click the download icon at the top of the table to download all responses:

tablen6.png

You can download responses in XLSX or CSV format. In the download file, you’ll notice some extra columns in the sheet. These contain some useful pieces of information:

  • Start Date: indicates the date and time when the respondent accessed the typeform link. Note that in exports, or the Google Sheets integration, all times are shown in the UTC time zone. When you’re looking at your responses in Typeform, the times shown are local to your computer.
  • Submit Date: indicates the date and time when the respondent submitted their responses.
  • Network ID: a randomly-generated string of characters unique to the IP address of the respondent. This Network ID is unique to the IP from which the response was collected. It can be used to detect and filter out duplicates. We don’t store respondent IP addresses, although we use the IP address to generate this ID. If several respondents connect through the same network or WiFi, they’ll have the same generated Network ID. On the other hand, if a single person is filling in your typeforms from different locations (therefore different networks) a different Network ID will be associated with each of their submissions.

Although we do not directly display in Responses data how much time a single respondent spent filling out the form, you can calculate it for yourself:

To delete responses, select the responses you'd like to delete (or click the checkbox in the header row to select all responses) and click the trash can icon. You can also open and delete individual responses from the table. 

analyzeresults5.png

Confirm deletion by clicking Delete

analyzeresults6.png

HC_BobRoss_ilu_cropped.png
Tip! For forms created before June 2021, deleting a response from the Responses section also deletes the response from the Insights section. If you created your form during or after June 2021, however, your Insights section may continue to count deleted responses in metrics like time to complete and completion rate. In July 2021, this change was expanded to all new typeforms. 

Keep in mind that your responses will be permanently deleted, and you cannot recover deleted responses.

HC_BobRoss_ilu_cropped.png
Tip! If you would like to reset all of the data, including the number of visits, you could duplicate the typeform and then delete the old one with the data. Make sure you export your data before deleting the old typeform (our Google Sheets integration may come in handy!). Otherwise, your collected results will be lost.

To print an individual response, click on the expand icon in its table row.

tablen9.png

Then, click the print icon:

analyzeresults7.png

You can also save an individual response as a PDF by setting the print destination to Save as PDF. Here's how this looks in Chrome:

analyzeresults8.png

Only individual results can be printed from the Responses tab. To print a report of the full results of your typeform, go to the Summary tab.

Working with your responses: the Inbox view

Note: Some users may not see the Inbox view. Don't worry, the Table view has you covered - it has the same features as the Inbox view! Click here to learn how to view and analyze responses with the Table view.

Order your data by clicking on the Submission time button to sort by the time the response was submitted. Alternatively, you can choose to display results in alphabetical or numerical order by answers to a particular question.

howtoresults1.png

Filter your results for a selected date range by clicking on the All time drop-down menu and selecting a start and end date. Click Apply and only responses from that date range will show up.

howtoresults2.png

Search for any text or value in all your responses by typing into the search box. All of the responses that contain that search term will now be displayed in the section on the left hand-side.

howtoresults3.png

Change which question you are viewing responses to by selecting the question from the drop-down list.

howtoresults4.png

Delete selected responses by ticking the box next to a response and hitting the Delete button.

howtoresults5.png

This will permanently delete the content of these responses, so be sure before you click the Delete button.

HC_BobRoss_ilu_cropped.png
Tip! For forms created before June 2021, deleting a response from the Responses section also deletes the response from the Insights section. If you created your form during or after June 2021, however, your Insights section may continue to count deleted responses in metrics like time to complete and completion rate. In July 2021, this change was expanded to all new typeforms. 

howtoresults6.png

HC_BobRoss_ilu_cropped.png
Tip! If you would like to reset all of the data, including the number of visits, you could duplicate the typeform and then delete the old one with the data. Make sure you export your data before deleting the old typeform or else your collected results will be lost.

Download the data in spreadsheet format as an XLSX (Excel) or CSV file. Click on the Download all responses button.

howtoresults8.png

You can download a selection of the responses by choosing which ones you want to save then clicking Download.

howtoresults7.png

Now select which file format you want the data saved in (XLSX or CSV) and click the Download button. In the download file, you’ll notice some extra columns in the sheet. These contain some useful pieces of information:

  • Start Date: indicates the date and time when the respondent accessed the typeform link. Note that in exports, or the Google Sheets integration, all times are shown in the UTC time zone. When you’re looking at your responses in Typeform, the times shown are local to your computer.
  • Submit Date: indicates the date and time when the respondent submitted their responses.
  • Network ID: a randomly-generated string of characters unique to the IP address of the respondent. This Network ID is unique to the IP from which the response was collected. It can be used to detect and filter out duplicates. We don’t store respondent IP addresses, although we use the IP address to generate this ID. If several respondents connect through the same network or WiFi, they’ll have the same generated Network ID. On the other hand, if a single person is filling in your typeforms from different locations (therefore different networks) a different Network ID will be associated with each of their submissions.

You can print your responses or save them in PDF. Select the response you want from the list on the left, then click the Print icon, highlighted here on the right:Screen_Shot_2021-01-08_at_3.41.25_PM.png

A prompt will open asking you to choose your printer. This is what it looks like in Google Chrome:

Only individual results can be printed from the Responses tab. To print a report of the full results of your typeform, go to the Summary tab.

Be careful when editing your typeform!

When editing your typeform, it may have an impact on your collected results.

You can add a question to your typeform; that will not make you lose data.

When you need to delete a question, though, you’ll lose results associated with the question or answer option. If you need the collected data, make sure you export your data before deleting the question field.

Problems loading results

Tap into our community knowledge

Find Answers
Contact Support