Be prepared for your 1-on-1s with Typeform

Prepare for 1-on-1 meetings using a typeform. Collect feedback from team members beforehand so you don’t miss important issues.

The purpose of a 1-on-1 is to exchange feedback with your team member. It’s an opportunity to share ideas, problems and concerns that don’t quite fit into other team meetings. It’s also an opportunity for the manager to let the team member know how they are performing.

David Apple, Director of Customer Success at Typeform believes in frequent, bi-weekly 1-on-1 meetings.

Inspired by the book The Hard Thing About Hard Things: Building a Business When There Are No Easy Answers by Ben Horowitz and other sources, he made a list of questions to be answered before each recurring 1-on-1 meeting. This both encourages the team member to plan ahead, and gives the manager the chance to read the responses before the meeting, which makes it more efficient.

You can create a 1-on-1 meeting questionnaire, too. Just add a number of Long text question fields listing all your pre-defined questions:

Be prepared for your 1on1s with Typeform

Mandatory questions

Put the mandatory questions together by adding them to a Question group. Make these required so that your team members cannot submit the form unless they’ve provided answers to these:

  • What’s one thing you’re excited about?
  • What’s one thing you’re worried about?
  • What’s the one thing you’d like to improve about yourself?
  • What’s the one thing I (your manager) can do better to help you with your job?

Additional questions

These are not mandatory, so leave them not required. You can group these together by adding them to a Question group.

  • If our department could improve in any way, how would we do it?
  • If you were me (your manager), what would you do differently?
  • Who has been doing an awesome job recently and how?
  • Who is struggling, and do you think we should help?
  • What do we need to fix?
  • What are we not doing that we should be doing?
  • What’s not fun about working here?
  • Are you happy working here?

Anything else?

Add another Long text question where your team member can also add any comments that are not covered by the pre-defined list of questions.

Identifying respondents

Enable Hidden Fields and add the fields “name” and “surname” to it. Simply replace the “xxxxx” parts of the typeform URL with the name and surname of your team member before sharing the form with them:


Without trust, team members won’t feel comfortable sharing information and the 1-on-1 will lose much of its value. The conversation should be treated as confidential, and any information discussed should only be shared with the team member’s explicit permission.

Receiving responses

There are different ways to monitor the response submissions to the typeform. Depending on how you’d like to see them before your meeting, you can use one of the options we offer in this article.