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Set up Self notifications

Set up Self notifications to get notified each time a respondent completes and submits one of your typeforms. It’s incredibly easy to do and a free feature!

Typeform offers two email notification systems: those you want to send to yourself, called “Self notifications”, and those you want to send to your respondents, called “Respondent notifications”. Both can be configured on your typeform’s Configure Panel.

Why set up Self notifications?

Do you want to know in real time when your respondents are submitting their responses without having to login to your typeform account? Perhaps, you also want to have the answers to your typeforms sent directly to your email…

Self notifications allow you to receive an email each time a respondent submits your typeform, as well as customize the information (answers) you send to yourself about your typeform.

With Self Notifications you can:

  • Know each time someone submits a response to your typeform
  • See your answers without logging into your account
  • Share submissions & results with others

Add Self notifications to your typeform

Adding Self notifications is easy. Follow these steps:

  1. Open your typeform from your Workspace.
  2. Now that you’re in your typeform’s Build Panel, go into your Configure Panel.
  3. Open the section Self notifications, Set up Self notifications 01
  4. and activate Self notifications by toggling the button.
  5. You can customize Self notifications (see details further down)
  6. Make sure you hit the Update settings button. Update settings

Customizing your Self notifications

You also have the possibility to customize the automated Self notification message you receive in your email.

What you can customize:

Set up Self notifications 02

1. Which email or emails you would like the Self notifications sent to.

It’s also possible to add multiple email addresses (just separate them with a comma) or replace the default one by a new one

2. Whom you “Reply to”

Remember this will only be an option if you have asked your respondents for their email or you passed an email address in a Hidden Field.

3. What appears in the Subject of email by using the + Add variable from the drop down menu

4. What you find in the Message of the email by using the+ Add variable from the drop down menu: this includes which answers you would like to see in the message of the email.

You can choose to see: all answers, no answers, or answers to specific questions.

5. What free-text message you would like to include in the body of the message

What will it look like in an email?

Check out the screenshot below. This is what the Self notification email will look like in your inbox.

Email

Schedule regular email reports

If you don’t want a notification every time your typeform is completed, you can turn off Self Notifications, and set up a scheduled report using Digest by Zapier. Read more about Digest by Zapier on our blog, and our complete instructions to setting it up for your typeforms.

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Get an email notification each time someone submits your typeform.

Typeform has two email notification systems: Self Notifications can be sent to any email address you choose, and Respondent Notifications go to the people who respond to your typeform. Both can be configured from your typeform’s Create panel.

How to use Self Notifications

Adding Self notifications is easy. Follow these steps:

1. Open a typeform from your Workspace.

2. Now you’ll see the Create panel. On the left, there is a bell icon: click this to open notification options.

3. At the top of the notifications menu you can choose between Self and Respondent Notifications. Choose Self Notifications.

4. Now you’ll see the following:

5. Add your email, or the address you want all notifications to be sent to, in the Send a notification to field.

6. The Reply to field can include an email collected in your typeform, but only if it has an Email block.

7. You can now choose what information to include in your Self Notification.

You can write any text you like in the Subject and Message fields, and also include Variables from your typeform.

In the Subject or Message fields, click the green + symbol, to open the Variables dropdown menu, where you can find all of the below:

What will my notification look like?

Here’s an example Self Notification email:

If you have a File Upload block, your notification will include a link to the file, but not the file itself. Unanswered questions will be displayed as “nonexistent-field”.

Schedule regular email reports

If you don’t want a notification every time your typeform is completed, you can turn off Self Notifications, and set up a scheduled report using Digest by Zapier. Read more about Digest by Zapier on our blog, and our complete instructions to setting it up for your typeforms.