Cheque Requisition Form Template
Submit cheque payment requests with all the financial details your team needs to process them.
An informal cheque request leads to confusion about payee details, approval status, and urgency. A structured requisition form gives your finance team everything needed to cut a cheque correctly the first time — without follow-up.
The template covers the requestor's name and department, the payee name and address, the amount, the payment purpose and cost code, supporting documentation upload, the urgency level, and the approval chain. Attachment fields capture invoices or expense reports.
When every request comes through the same form, finance teams process faster, approvals are documented, and audit trails are clean.
Payee's full legal name and mailing address, the exact payment amount, the business purpose, the applicable GL code or cost center, and supporting documentation such as an invoice or approved purchase order.
Include an urgency level field in the form and specify a required approval path for urgent requests. Set up email or Slack notifications so the approver and finance team are alerted immediately for urgent submissions.
Specify your organization's cheque run schedule in the form instructions — for example, 'Requests received by Wednesday at noon will be processed in Thursday's cheque run.' This sets expectations and prevents last-minute urgency requests.
Add a currency selection field and a note that foreign currency cheques may have different processing times and fees. Your finance team handles conversion and any banking fees separately.
Financial records including payment requests are typically retained for 7 years for tax and audit purposes. Check your jurisdiction's specific requirements and your organization's document retention policy.
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