Incident report form template
Capture what happened the moment it happens and get it to the right people automatically.
When something goes wrong, the quality of the response depends entirely on the quality of information captured right after. Details fade fast, witnesses disperse, and a vague incident report filed two days later is worth a fraction of an accurate one submitted within the hour. The format of the report determines how much of that window you actually use.
Typeform's incident report form template gives employees and safety officers a structured way to document what happened the moment an incident occurs. The form walks reporters through date, time, location, people involved, a description of the incident, witness information, and immediate actions taken, one step at a time, so nothing gets skipped even under stress. Conditional logic adapts based on incident type. A workplace injury surfaces health and treatment follow-up questions, while a property damage report routes to a different set of fields. Every submission arrives complete and consistent.
Used by safety teams, HR departments, facilities managers, and operations leads, this template works in the field as much as in an office. It's fully mobile-responsive, so a worker submits a report from a job site on their phone. Submissions route automatically to safety managers through Slack or email notifications, log to Google Sheets for trend tracking, and push to compliance platforms through Zapier. No manual handoffs. No lost paperwork.
The template handles workplace injuries, near misses, property damage, safety hazards, environmental incidents, and security events. Customize the incident type question and conditional logic branches to match your organization's specific categories. Every business has slightly different needs here.
Yes. Add a file upload field so reporters can include photos of the scene, damaged equipment, or supporting documentation directly with their submission. Visual evidence makes a significant difference in how quickly the right people understand what happened. File upload is available on paid Typeform plans.
That's entirely up to you. Set up email or Slack alerts to reach safety officers, HR leads, or department managers the moment a report is submitted. Use conditional routing through Zapier to send different incident types to different recipients automatically, without any manual handoffs.
Yes. Submissions are encrypted in transit and at rest and stored in your Typeform dashboard with access controls. You decide who can view responses, which is especially important for incidents involving personal or medical information.
The form is responsive and works on any smartphone, tablet, or desktop. Reporters submit from wherever the incident occurred without waiting until they're back at a desk. That's exactly when you want them reporting.
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