Carrier Information Form
Standardize how you onboard new carriers, so every DOT number, insurance certificate, and payment detail is verified before a load is assigned.
Freight brokers and dispatch services that onboard carriers through email and phone calls often receive incomplete information that delays the first load assignment. A carrier missing an insurance certificate or valid operating authority creates a compliance gap that can void coverage and expose your business to liability. Typeform's carrier information form template gives freight operations teams a reliable way to collect complete carrier details before any loads are dispatched.
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The form captures DOT and MC numbers, operating authority, insurance details, equipment type, and payment preferences in one submission. Questions appear one at a time, so carriers move through each field without skipping required documentation. Conditional logic adapts the form based on a carrier's operating setup. A carrier with their own authority sees different fields than one operating under a broker's authority, keeping the onboarding relevant to each arrangement.
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Customize the form to match your compliance requirements, freight types, and carrier vetting standards. Share it via email or a direct link sent during carrier outreach. Every submission routes to your TMS or Google Sheets via Zapier, so carrier records are organized and searchable before a load is assigned. Your team dispatches with confidence that every carrier in your system is vetted and compliant before a load ever moves.
A carrier information form is a structured onboarding document that freight brokers, shippers, and dispatch services use to collect and verify carrier details before assigning loads. It captures DOT and MC numbers, operating authority, insurance certificates, equipment type, and payment preferences in one submission. Use it so every carrier in your system is vetted and compliant before the first load is dispatched.
Without a written agreement, carriers have no protection against unexpected deductions, and dispatchers have no recourse if a carrier disputes their fees. A carrier information form verifies compliance upfront, so every load goes to a vetted carrier you can trust. Every carrier entry creates a documented record your team can reference if questions come up later.
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Covers every compliance detail including:
- Carrier name, contact details, and physical address
- DOT number, MC number, and operating authority
- Insurance certificate and coverage details
- Equipment type, capacity, and preferred lanes
- Payment method and banking details
Yes. Typeform's File Upload feature lets carriers attach their certificate of insurance, operating authority, and W-9 directly to their submission. Files up to 10MB are supported in common formats (PDF, JPG, PNG). Documents arrive alongside the carrier's details, so your team verifies compliance without a separate email chain. File Upload is available on paid Typeform plans.
Send the form to existing carriers whenever insurance certificates expire or operating details change. Connect it to your TMS or Google Sheets via Zapier so updated submissions flag or overwrite the existing record automatically. Conditional logic routes carriers through only the fields that need updating, so they don't complete the full form again.
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