Dispatcher Carrier Agreement Form
Lock in dispatcher and carrier terms before the first load moves—fees, insurance, and payment details all covered in one form.
Dispatch services that send loads without a signed agreement in place leave both parties exposed when disagreements arise. A carrier who disputes a fee deduction or payment timeline mid-relationship has no working agreement to reference. Typeform's dispatcher carrier agreement form template gives dispatch services a reliable way to collect signed agreements from every carrier before loads are assigned.
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The form captures carrier contact details, DOT and MC numbers, dispatcher fees, payment terms, load preferences, and an electronic signature. Questions appear one at a time, so carriers move through each section without skipping terms. Conditional logic adapts the form based on a carrier's operating setup. A carrier running under their own authority sees different fields than one operating under a broker's authority, keeping the agreement relevant to each arrangement.
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Customize the agreement to match your dispatch fee structure, load types, and operating terms. Share it via email or a direct link sent before onboarding begins. Every signed agreement logs automatically in Google Sheets or Airtable via Zapier, so your records are organized and searchable when you need to reference a term. Your team dispatches loads with a signed agreement in hand, not just a handshake.
A dispatcher carrier agreement form is a legal document that establishes the working terms between a dispatch service and an independent carrier before any loads are assigned. It captures dispatcher fees, carrier responsibilities, insurance requirements, payment terms, and load acceptance preferences. Both parties start on the same page, and have a signed agreement to reference if any disputes arise.
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Without a written agreement, carriers have no protection against unexpected deductions, and dispatchers have no recourse if a carrier disputes their fees. A dispatcher-carrier agreement form puts every term on the record before work even begins.
Cover the terms that govern the relationship before a load is ever assigned:
- Carrier name, contact details, DOT and MC numbers
- Dispatcher fee structure and payment schedule
- Carrier insurance requirements and coverage minimums
- Load acceptance and refusal terms
- Electronic signature and agreement date
Electronic signatures collected through Typeform are generally recognized as valid under the U.S. ESIGN Act and the EU's eIDAS regulation. Each signed submission includes a timestamp and the signatory's details, creating a clear record of when the agreement was executed. Consult a legal professional to confirm the agreement language meets requirements in your jurisdiction.
Yes. Typeform's File Upload feature lets carriers attach their certificate of insurance, operating authority documents, and W-9 directly to their submission. Files up to 10MB are supported in common formats (PDF, JPG, PNG). Documents arrive alongside the agreement details, so your team verifies compliance without a separate email chain. File Upload is available on paid Typeform plans.
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