Event Location Finder Form
Stop recommending venues before you know what clients actually need. Collect event type, capacity, budget, and location preferences in one organized form.
Event planners and venue consultants who collect client requirements through email or initial phone calls often move forward without the full picture. A venue recommendation that misses the budget, date availability, or capacity requirement wastes time for both the planner and the client. Typeform's event location finder form gives event professionals a consistent way to collect complete requirements before a venue is shortlisted.
The form captures event type, expected guest count, preferred date range, location preferences, catering requirements, and budget in one structured submission. Questions appear one at a time, so clients move through each requirement without feeling overwhelmed by the scope of the decision. Conditional logic adapts the form based on the event type a client selects. A client planning a wedding sees different venue requirement questions than one planning a corporate conference, keeping the form relevant to each event.
Customize the form to match your venue portfolio, event categories, and client intake process. Share it via email, embed it on your website, or include a link in your initial client outreach. Every submission routes to Google Sheets or your CRM via Zapier, so your team matches clients to venues faster with all requirements already organized. Your first venue recommendation lands closer to what the client actually wants.
An event location finder form is a structured intake questionnaire that event planners and venue consultants use to collect client requirements before recommending locations. It captures event type, guest count, date range, location preferences, catering needs, and budget in one submission. This way, every venue recommendation is based on complete client requirements, not a partial brief gathered over email.
A venue recommendation that misses the client's budget or style signals that the planner wasn't listening. Clients who feel misunderstood early in the process are less likely to book, and more likely to look elsewhere. An event location finder form shows clients that their requirements were heard before a single venue was suggested.
Gather the requirements that determine whether a venue is worth recommending:
- Event type and occasion (wedding, corporate, birthday, etc.)
- Expected guest count and seating arrangement preferences
- Preferred date range and flexibility
- Location or region preferences
- Budget range and catering requirements
Conditional logic branches questions based on the event type a client selects. A client planning an outdoor wedding sees questions about weather contingencies and garden capacity. A corporate client sees questions about audio-visual equipment, breakout rooms, and accessibility. One form handles your full venue portfolio without requiring a separate intake for each event category.
Yes. Connect Stripe to collect a consultation fee or venue hold deposit at the time of submission. Alternatively, use the form for requirements gathering only and send a payment link once a venue is confirmed and priced.
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