Overtime Authorization Form
Collect every overtime request before extra hours are worked, so payroll and project costs stay on track.
Organizations that approve overtime informally often face payroll discrepancies, untracked labor costs, and unauthorized hours after the fact. A verbal approval creates no audit trail and no visibility for the finance team until the timesheet arrives. Typeform's overtime authorization form gives managers a structured way to approve and document overtime before extra hours are worked.
The form captures employee details, the reason for overtime, dates and hours requested, and the approving manager's decision. Employees work through one field at a time, so every project detail and hour estimate receives proper attention before submission. Conditional logic adapts the approval fields based on the department, project type, and the number of hours requested. A small request on an existing project follows a different approval path than extended overtime on a new initiative.
Customize it with your company name, department options, project codes, and the approval hierarchy your organization uses. Share it with employees requesting overtime, or give it to team leads responsible for their department's overtime submissions. Every overtime request routes to the approving manager via Zapier, clearing approvals before any extra hours begin. Documented approvals protect both sides: payroll stays accurate and labor costs stay visible to the teams managing them.
An overtime authorization form collects an employee's request for additional hours and routes it for formal manager approval. It captures employee and department details, the reason for overtime, dates and hours requested, and the approving manager's decision. Use it so every overtime request has a documented approval on file before extra hours begin.
Verbal overtime approvals leave no trail for payroll, HR, or the employee if a dispute arises. Without a formal process, overtime costs accumulate without visibility, making it hard for finance teams to track project budgets. A structured form ensures every request follows the same approval process before hours are worked. Use it for project overtime, deadline-driven extra hours, and any situation where additional labor costs require formal pre-approval.
Gather everything needed for a complete overtime authorization:
- Employee name, department, and manager name
- The project, task, or reason requiring overtime
- Dates and total hours of overtime requested
- Rate of pay or overtime classification
- Manager approval or denial and the date of the decision
Use Zapier to route each request to the relevant manager or department head based on the employee's team. Engineering team requests route to a different approver than sales or operations requests. Routing by team or department keeps the approval process moving without submissions waiting in a shared or generic inbox.
Use the submitted data to identify patterns in overtime requests across teams, departments, and project types. If one team consistently requests overtime near a specific deadline, that signals a scheduling or resourcing issue worth examining. Consistent overtime data also gives finance teams accurate cost projections for future budgeting and project planning.
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