Request for Hire Form
Standardize how managers submit hiring requests, so your HR team reviews complete requisitions and moves qualified roles forward.
HR teams that receive hiring requests informally often chase justification, budget approval, and role details before anything can move forward. An informal request that skips the right steps can delay a hire by weeks. Typeform's request for hire form gives HR teams a consistent process for collecting complete, approved requisitions from the start.
The form captures the manager's details, role title, department, headcount justification, compensation range, required start date, and approval authority. The form steps through one question at a time, so every requirement is captured before the request moves forward. Conditional logic reveals additional approval fields based on the request type. A new headcount request sees additional budget justification fields that a simple backfill or extension doesn't require.
Customize the form with your departments, role levels, compensation bands, and any approval tiers your HR process requires. Share it as a direct link on your intranet or embed it in your HR platform for self-service submission. Every request routes to Google Sheets or Airtable via Zapier, so HR reviews complete requisitions in order of submission. Hiring moves faster when every request arrives approved, justified, and ready to post.
A request for hire form collects the information HR needs to review and act on a manager's request for a new employee or contractor. It gathers the manager's details, role title, headcount type, justification, compensation range, and required start date in one submission. It functions as the official requisition your HR team uses to initiate and track every hire.
Hiring requests that skip the right approvals create budget and headcount problems your finance team discovers later. When a request arrives without justification, approval authority, or budget confirmation, HR can't move forward without looping back. A structured form collects every required input before the request reaches HR, so the process starts rather than stalls. Use it for permanent hires, contract roles, temporary positions, and backfill requests.
A complete request for hire form covers:
- Requesting manager's name and department
- Role title and level
- Headcount type (e.g., new headcount, backfill, contract, temporary)
- Business justification for the hire
- Compensation range or budget code
- Required start date and hiring timeline
- Approval authority confirmation
- Any specific requirements (skills, certifications, location)
Set up conditional logic to branch by headcount type, so each request surfaces the right justification and approval fields. A new headcount request prompts for business justification, budget owner sign-off, and any headcount plan reference. A backfill prompts for the departing employee's details, while a contract request routes to duration and rate confirmation. HR receives a fully completed requisition for every headcount type without a separate form for each.
Connect the form to Google Sheets or Airtable via Zapier so every requisition logs with role details and headcount type. Use Typeform's email notifications to alert the relevant HR lead the moment a new request is submitted. Add a status column to track each requisition through review, approval, and posting. Your HR team works through every request in order, with nothing stuck waiting in an inbox.
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