Short Term Rental Agreement Form Template
Create a clear, documented agreement with guests before their stay begins. This template covers the key terms in a format guests can review and sign digitally.
Hosting short-term rental guests without a signed agreement is an avoidable risk. House rules, liability for damages, check-in procedures, and cancellation terms all need to be documented before anyone arrives. Communicating these things through a series of messages doesn't protect you the way a signed agreement does.
A digital rental agreement form solves that. Guests can review and sign before arrival, and you have a timestamped record of their acknowledgment. Typeform's conditional logic can adapt the agreement based on property type or stay duration, and required fields ensure guests can't skip past critical sections.
Customize the terms to your property and rental policies, and you'll have a consistent agreement process for every booking.
A short term rental agreement is a contract between a host and a guest that establishes the terms of a stay — including dates, rental rate, house rules, damage policy, and any other conditions both parties are agreeing to. It defines expectations before arrival and provides a legal basis for resolving disputes if they arise.
Platform booking confirmations don't constitute a comprehensive rental agreement. A dedicated agreement spells out house rules (quiet hours, pet policy, maximum occupancy), damage deposit terms, and liability limitations that platforms don't cover. If a guest causes damage or violates your terms, a signed agreement is your primary documentation.
A solid rental agreement covers both practical terms and house rules. Consider including:
- Guest name and contact information
- Property address and unit description
- Check-in and check-out dates and times
- Total rental fee and payment terms
- Security deposit amount and conditions for return
- Maximum occupancy and guest policy
- Pet policy
- Smoking policy
- Rules for noise, parking, and shared amenities
- Cancellation policy and process
The form can document the deposit amount, conditions, and agreement to the terms — but the actual deposit collection should happen through your payment processor. Include clear language in the form specifying when the deposit will be returned and what deductions can be made. Attaching move-in and move-out condition photos to the agreement helps establish a baseline.
In most jurisdictions, yes — electronic signatures carry the same legal weight as handwritten ones under laws like the E-Sign Act in the US and equivalent legislation elsewhere. The key is that the signature is tied to an identifiable person and that there's a record of when it was executed. Typeform captures submission timestamps and can be paired with a dedicated e-signature tool for additional legal robustness if your market requires it.
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