Tutoring contract form
Set clear expectations with every student before the first session, so the tutoring relationship starts on the right terms.
Tutors and families who agree on arrangements over text or a quick phone call rarely write down the details that matter—rates, cancellation policies, session expectations, etc. Without these details, scheduling disputes and payment disagreements are harder to resolve. Typeform's tutoring contract form gives independent tutors and tutoring services a structured way to formalize every arrangement before sessions even begin.
The form collects student details, subject and grade level, session schedule, hourly rate, payment terms, cancellation policy, and session goals—the terms that prevent misunderstandings before they start. Typeform walks students and parents through the form, one question at a time, so the process never feels like signing a legal document. Conditional logic branches questions based on the student's age—a minor's form includes parent or guardian contact details and consent that an adult student's form doesn't.
Customize session types, subject options, and payment terms to match your tutoring practice. Submissions connect to Google Sheets or your scheduling system via Zapier, so every new student is logged and ready to book. Send the form via email before the first session—clear terms upfront mean fewer awkward conversations later.
A tutoring contract form is a structured document that formalizes the arrangement between a tutor and a student or their parent or guardian. It captures subject and grade level, session schedule, hourly rate, payment terms, cancellation policy, and session goals. It's the agreement that protects both parties and sets the tutoring relationship up for success.
When everything is documented upfront, tutors can resolve any disputes faster, and get back to teaching. A structured contract form ensures every student starts with the same documented terms—rates, cancellation windows, and payment deadlines—so there's no ambiguity when a session gets missed or a payment runs late. Independent tutors use it to protect their time, and tutoring services use it to maintain consistent terms across their full roster of students.
Start with these fundamentals and branch from there:
- Student name, grade level, and contact details
- Parent or guardian details (for minor students)
- Subject or subjects being tutored
- Session frequency, duration, and preferred schedule
- Hourly or session rate
- Payment method and due dates
- Cancellation and rescheduling policy
- Session goals and any specific learning needs
Add a dedicated cancellation policy section to the contract and require students or parents to confirm they've read and agreed to the terms before submitting. Specify the notice period required for a free reschedule (24 or 48 hours is standard) and what happens when a session is cancelled without notice—a late cancellation fee, a forfeited session, or no charge, depending on your policy. When a cancellation dispute comes up, the submitted form is the record both parties already agreed to.
You can integrate Stripe to collect a session deposit or first payment at the time of signing. Alternatively, use the form to capture the agreement only and invoice separately once sessions are booked.
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