Apartment Lease Renewal Form

An apartment lease renewal form collects a resident’s response to proposed renewal options. It can record their preferred term, updated contact information, and questions about continuing the tenancy. In this template, the form supports the renewal process rather than serving as the final lease agreement.

Renewal conversations can become scattered across calls and emails. A form keeps each resident’s response connected to the apartment and proposed terms. It also helps your team identify who needs a follow-up before renewal paperwork can be prepared.

Collect the information needed to identify the tenancy and understand the resident’s response:

• Resident name and contact details
• Property address and apartment number
• Current lease end date
• Proposed renewal term options
• Proposed rent and other applicable charges
• Resident’s preferred option
• Questions or requests for discussion
• Response deadline and next steps

Clearly distinguish a preference submitted through the form from acceptance through your formal renewal process.

Show the lease length and proposed cost together for each option. Explain when the new term would begin and identify changes from the current arrangement. Give residents a way to ask questions before making a selection, and explain how your team will confirm the next step.

This template is intended to collect renewal preferences. Your team should provide separate instructions for reviewing and signing the documents needed to complete the renewal. Avoid presenting the submission confirmation as a completed renewal, and clarify how residents should communicate other tenancy decisions through the appropriate process.