Checking Account Reconciliation Form
A reconciliation that lives in whichever spreadsheet the bookkeeper last saved doesn't tell an auditor who checked it or when a discrepancy actually got resolved. Collect what your finance team actually needs, account details, the discrepancies found, and a reviewer's sign-off, before the books close for the month.
Month-end reconciliation tends to happen in whatever spreadsheet the bookkeeper last saved, updated by whoever has time that week, with discrepancies noted in a comment or a follow up email that doesn't always make it back into the file. Often the same person who prepares the reconciliation is the only one who ever looks at it, which is exactly the kind of gap an auditor flags first, and by the time someone asks for last quarter's records, nobody's sure which version was the final one.
Typeform's checking account reconciliation form asks for what your finance team actually needs, account and statement details, the ending balances being compared, any discrepancies found, and a reviewer's sign-off separate from whoever prepared it, then uses conditional logic to branch from there. A reconciliation that balances cleanly can skip straight to sign-off, while one with a discrepancy routes to a follow up question asking for an explanation and how it was resolved. Every month's reconciliation lands in one record instead of a spreadsheet version nobody's sure is the latest.
Connect the form to your accounting software or a shared drive through Zapier, and a completed reconciliation can file itself into the right month's folder automatically. Ask for it by a set date each month, and your finance team closes the books with a documented, reviewed reconciliation on file, instead of reconstructing one after the fact when an auditor asks for it.
A checking account reconciliation form is an online form finance teams use to document that a bank statement and the internal ledger were compared, any discrepancies were identified, and someone other than the preparer reviewed the result. Instead of a spreadsheet that's edited in place, each month's reconciliation lands as its own record.
A spreadsheet edited in place doesn't leave a clear record of who changed what or when a reviewer actually looked at it, and version confusion is common when the same file gets passed back and forth. A form captures one submission per month, with the preparer and reviewer as separate, documented steps.
Ask for what your finance team will actually need on file:
- Account name and statement period
- Bank statement ending balance
- Book or ledger ending balance
- Outstanding checks or deposits
- Explanation of any discrepancies
- Preparer and reviewer sign-off
Not necessarily. A reconciliation confirms the bank balance and the book balance agree, or explains the difference if they don't, but it doesn't verify that every underlying transaction was coded correctly. Having someone other than the preparer review it is one control, not the only one, and it's worth talking to your accountant or auditor about what internal controls actually fit your organization.
Yes. Add a file upload question and preparers can attach the bank statement, a receipt, or any supporting documentation in the same submission, no separate email required. Pair it with conditional logic so the upload only appears when a discrepancy needs backup.
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