Day off request form template
Give employees one straightforward place to submit time-off requests — and give managers what they need to respond quickly.
When time-off requests come in through text messages — Slack DMs, or verbal conversations — managers are left manually tracking who’s out and when with no central record to rely on. Approvals get lost, conflicts go unnoticed until it's too late, and employees are left waiting for confirmation without knowing where things stand.
A Typeform day off request form standardizes the process. Employees fill in the dates, reason, and any coverage details in one place. You can route responses automatically to the right manager, and integrations with tools like Google Sheets or Slack mean the team is notified as soon as a request comes in.
The template is free to use and easy to customize. Add your company's branding, adjust the fields to match your leave policy, and share the link with your team in minutes.
A day off request form is a structured tool employees use to formally submit requests for time off — whether for vacation, personal days, or other leave. It captures the dates, reason, and any other details a manager needs to review and approve the request.
A consistent process means every request gets logged the same way, which makes it easier to track approvals, identify scheduling conflicts, and maintain records for payroll or compliance. It also gives employees a clear channel so nothing falls through the cracks.
Keep it simple, but include:
- Employee name, department, and manager
- Requested start and end dates
- Type of leave (vacation, personal, sick day, other)
- Reason for the request (optional depending on policy)
- Who will cover their responsibilities while they're out
- Date the request was submitted
Typeform integrates with email and tools like Slack so you can automatically notify the relevant manager when a submission is received. You can also route responses to a shared inbox or HR platform depending on your workflow.
Yes. You can use conditional logic to show different follow-up questions based on the leave type selected. For example, a medical leave request could prompt additional fields for expected duration, while a vacation request might ask about coverage arrangements.
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