Time Clock Exception Form
Give employees a clear way to report a missed punch or incorrect time entry. Collect the shift details, requested correction, and explanation needed for review.
An employee forgets to clock out. Another clocks in, but the entry doesn't appear. By the time payroll checks the records, someone has to reconstruct a shift from a brief message and a manager's memory. Typeform's time clock exception form gathers the details while they're still easy to recall.
Employees identify the affected shift, explain what happened, and enter the times that should be recorded. They can distinguish a missed punch from an incorrect entry and add any context the reviewer needs to check the request.
The employee has a straightforward way to flag an error. The reviewer gets the information needed to assess the correction. And the payroll team has a record of what was requested and why, instead of an unexplained change to a time entry.
A time clock exception form records a request to correct a missing or inaccurate time entry. It collects the employee's details, the affected date, the type of error, and the correct times. Managers or payroll staff use it to review the request before updating the timekeeping record.
A message saying “I forgot to clock out yesterday” flags the problem but leaves someone else to ask for the missing details. A time clock exception form collects those details upfront. It also keeps the employee's explanation attached to the request, making the correction easier to review and trace later.
The form should make it clear which entry needs attention and what the employee is asking to change:
- Employee name and employee ID, if used
- Department or supervisor
- Date of the affected shift
- Exception type, such as a missed clock-in or clock-out
- Existing time entry, if applicable
- Correct clock-in, clock-out, or break times, including dates for overnight shifts
- Reason for the correction
- Employee confirmation that the information is accurate
Include a separate reviewer section for the decision, comments, and date the correction was processed.
Ask for the affected date and each time separately, with clear labels and a consistent time format. Show only the fields relevant to the exception: someone reporting a missed clock-out shouldn't have to explain an unrelated break entry. Make the form easy to find alongside your timekeeping instructions, and encourage employees to report errors promptly.
The form collects the correction request. Whether an approved request updates the timekeeping system automatically depends on your setup. Make the review process clear to employees, identify who handles corrections, and record when the change has been completed so an approved request doesn't remain unprocessed.
Get inspired by relevant templates and categories
3200+ Templates, 300+ Integrations
With Typeform, you can customize everything
Change text, colors, and even logos to match the look and feel of your brand. Then embed forms smoothly onto web and email.
Make forms feel effortless to fill out. Pace questions, call people by their name, and adapt the flow based on the data they share.
Stay efficient by connecting forms to your workflow. Typeform integrates with 300+ tools including Slack, Zapier, and HubSpot.
