Employment Eligibility Verification Form Template
Verify work authorization compliantly, clearly, and without the confusion.
Employment eligibility verification isn't optional. It's a federal requirement. Every employer in the US must verify that new hires are authorized to work, and the documentation requirements are specific. Get it wrong, and you're facing fines, audits, and potential legal action. But the process itself. Particularly the I-9 form. Is notoriously confusing. Employees bring the wrong documents, employers fill out Section 2 incorrectly, and the whole thing becomes a compliance liability disguised as a routine task.
This employment eligibility verification form template simplifies the intake process by guiding employees through the information your HR team needs. Typeform's one-question-at-a-time format eliminates the "which column do I fill in?" confusion. Conditional logic adjusts based on citizenship status, showing US citizens a different path than permanent residents or work visa holders.
Connect submissions to your HR system through integrations, trigger reminders for documents nearing expiration, and maintain a compliant, auditable record of every verification.
An employment eligibility verification form is a document used to confirm that a new employee is legally authorized to work in the country. In the US, the I-9 form is the federal standard. It requires the employee to attest to their work authorization status and the employer to physically examine identity and work authorization documents. This form template collects the preliminary employee information and document details needed to complete the verification process.
The Immigration Reform and Control Act of 1986 requires all US employers to verify the identity and employment authorization of every person they hire. Failure to complete and retain proper verification records can result in civil fines ranging from $252 to $2,507 per violation for first-time paperwork failures, and significantly higher for knowingly hiring unauthorized workers. It's not a suggestion. It's a legal obligation with real financial consequences.
- Employee's full legal name (as it appears on identity documents)
- Date of birth and social security number
- Citizenship or immigration status with authorization category
- Address and contact information
- Document type(s) being presented for verification (from List A, B, or C)
- Document identification numbers, issuing authorities, and expiration dates
Acceptable documents fall into 3 lists defined by USCIS. List A documents establish both identity and work authorization (US passport, permanent resident card). List B documents establish identity only (driver's license, state ID). List C documents establish work authorization only (social security card, birth certificate). An employee must present either 1 List A document or 1 from List B plus 1 from List C. Use conditional logic in the form to guide employees to the right combination.
Employers must retain Form I-9 records for 3 years after the date of hire or 1 year after the date of termination — whichever is later. If you hire someone in January 2024 and they leave in March 2025, you must retain their records until at least March 2026. Store records securely and keep them accessible for government inspection. Digital storage through Typeform's integrations makes retrieval straightforward when an audit notice arrives.
Get inspired by relevant templates and categories
3200+ Templates, 300+ Integrations
Work From Home Request Form
A Slack message asking to work from home on Thursday isn't a request anyone can track, especially once the same employee has asked five different ways over a month. Collect the request type, dates or schedule, and manager approval in one place, so HR isn't reconstructing who's working where from a scattered inbox.
View template
Return of Property Form
A property checklist stapled to an exit interview packet isn't a record anyone can rely on when a laptop turns up missing three weeks later. Collect itemized equipment details, condition at return, and a signed acknowledgment before an employee's last day, so IT isn't chasing down a laptop that already walked out the door.
View template
Early Retirement Form
A retirement mentioned to a manager in conversation doesn't give HR anything to actually process, and if there's an incentive deadline attached, the date that conversation happened can matter more than anyone realized at the time. Collect what your HR team actually needs, employee information, requested date, and benefit elections, before a window closes.
View template
Employee Write-Up Form
A verbal warning that never makes it into a written record isn't the kind of documentation that holds up if a termination is challenged later. Collect the specific incident, policy violated, and corrective action while it's fresh, so a pattern of issues doesn't go undocumented until it's too late to matter.
View template
With Typeform, you can customize everything
Change text, colors, and even logos to match the look and feel of your brand. Then embed forms smoothly onto web and email.
Make forms feel effortless to fill out. Pace questions, call people by their name, and adapt the flow based on the data they share.
Stay efficient by connecting forms to your workflow. Typeform integrates with 300+ tools including Slack, Zapier, and HubSpot.
