Fire Door Inspection Form
A fire door that's been wedged open with a trash can for six months, or fitted with a coat hook that keeps it from latching, looks fine on a walkthrough and fails completely the one time it actually needs to hold back smoke and flame. A checklist that only checks whether the door exists doesn't catch that. One built around the specific things that make a fire door assembly actually work does.
Right now, a fire door inspection sometimes gets treated as a quick visual pass, does the door close, is the label still there, when NFPA 80 actually specifies a defined set of conditions an assembly has to meet, gaps within tolerance, a self-closing device that works from any position, positive latching, no field modifications that weren't part of the original tested assembly. A scribbled note that says "door OK" doesn't hold up if a jurisdiction or insurer asks what was actually checked.
Typeform's fire door inspection form walks through the standard NFPA 80 points, labels intact and legible, no unauthorized holes or breaks, glazing and gasketing undamaged, clearances within spec, self-closing and positive latching function, no auxiliary hardware blocking closure, with a pass or fail response and photo upload for each. Conditional logic surfaces a detail and corrective-action field automatically whenever something fails, instead of leaving it to the inspector to remember what to write down, and can route flagged doors to whoever's responsible for scheduling the repair.
One thing worth building around correctly. NFPA 80 requires fire door assemblies to be inspected at least annually, and inspection records need to be retained, three years is the general baseline, though your local jurisdiction may require longer, signed by the inspector and available for review by the authority having jurisdiction. NFPA 80 doesn't mandate a specific certification for who can perform the inspection, but it does require someone with real knowledge, training, and experience with fire door assemblies, not just whoever's doing the general building walkthrough that week. And a failed item isn't a note for next time, deficiencies need to be corrected without delay, some jurisdictions set a specific repair window, so this form works best when a failed inspection actually triggers a tracked follow-up rather than just a record that a problem existed.
A fire door inspection form documents whether a fire door assembly meets the specific conditions NFPA 80 requires, labeling, clearances, self-closing and latching function, physical condition, gasketing, with a pass or fail result, photos, and corrective action detail for anything that fails, rather than a general visual check.
Cover the specific points NFPA 80 inspections are built around, not just whether the door swings:
- Labels visible, legible, and matching the original assembly
- No unauthorized holes, breaks, or field modifications
- Glazing and gasketing intact and undamaged
- Door and frame clearances within tolerance
- Self-closing device closes the door completely from any position
- Positive latching engages automatically
- No auxiliary hardware, wedges, hooks, blocking closure or latching
At least annually, and also after installation and after any maintenance work on the assembly. Some facilities inspect more frequently based on use or their own risk assessment, but annual is the baseline NFPA 80 sets.
NFPA 80 doesn't require one specific certification, it defines a qualified person as someone with the knowledge, training, and experience to conduct the inspection, which can be demonstrated through a degree, certification, or professional standing. Many facilities use NICET-certified inspectors or a similar credential specifically because it makes that qualification easy to demonstrate if a jurisdiction asks.
Inspection records generally need to be retained for at least three years, signed by the inspector and available for the authority having jurisdiction to review, though local code can require longer. Acceptance test records from when the assembly was first installed should be kept for the life of the door. When an item fails, NFPA 80 requires it be corrected without delay, some jurisdictions set a specific repair window, so a failed inspection should trigger a tracked repair, not just sit in a record as a known issue.
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