Massage Therapy Client Intake Form Template
Collect the health information you need before a session so you can tailor your work safely and confidently.
Starting a massage session without a completed intake form means you might not know about contraindications, previous injuries, or client preferences until you're already in the room. That gap creates risk for the client and liability for you.
A pre-session intake form collects health history, areas of focus, comfort preferences, and consent details before the client arrives. The conversational format is easier to complete than a paper form on a clipboard and tends to generate more honest, detailed responses. Conditional logic can ask follow-up health questions only when a client flags a relevant condition.
Send the link in your appointment confirmation. Clients complete it when it's convenient for them, and you're prepared well before the session starts.
A massage therapy client intake form is a health and preference questionnaire completed by new clients before their first session. It collects medical history, areas of concern, treatment goals, and consent to treatment.
It protects both the client and the therapist. Knowing a client's health history before the session allows you to adjust your approach, avoid contraindicated techniques, and deliver better results.
A thorough intake form for massage therapy should cover:
- Contact and emergency contact information
- Reason for seeking massage and main areas of concern
- Relevant medical conditions, recent surgeries, or injuries
- Current medications (particularly blood thinners and anti-inflammatories)
- Preferences for pressure and areas to avoid
- Consent to treatment and acknowledgment of cancellation policy
Typeform's data handling is GDPR-compliant, and responses are accessible only to authorized users in your workspace. Review your privacy policy language and ensure your consent section makes clear how health data is stored and used.
A full intake is typically used for new clients. For returning clients, a shorter check-in form at each visit — asking about any changes since the last session — keeps your information current without repeating the full process.
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