Circular Resolution Form
Give decision-makers a clear way to review a proposed resolution and record their response. Collect the resolution wording, supporting information, and each person’s decision in one place.
A proposal goes out by email. One person replies with approval, another asks for a change, and a third responds to an earlier version. Someone then has to work out who agreed to what. Typeform’s circular resolution form gives everyone a consistent way to respond to the same proposal.
Set out the resolution, explain why it’s being proposed, and provide the background people need to review it. Respondents identify themselves, record their decision, and add comments where needed. A clear response deadline helps everyone understand when their input is expected.
The person coordinating the resolution gets a record they can check and follow up on. Decision-makers get the wording and context together. Once responses are collected, your team can review the outcome against the organization’s approval requirements.
A circular resolution form collects responses to a proposed resolution circulated for consideration without a meeting. It records the proposal, who responded, and each person’s decision. Whether this process is suitable for a particular decision depends on the organization’s governing rules and applicable requirements.
Approvals scattered across email threads can be difficult to reconcile, especially when replies refer to different wording. A circular resolution form keeps the proposal and responses together, making it easier to see who has responded and whose input is still outstanding. It also gives your team a consistent record to review when documenting the outcome.
Include enough information for people to understand the proposal and clearly record their response:
- Organization or committee name
- Resolution title and reference number
- Exact wording of the proposed resolution
- Supporting information or documents
- Respondent’s name and role
- Decision options appropriate to your approval process
- Space for comments or declared conflicts of interest
- Response deadline
- Any signature or acknowledgment required by your organization
Keep the proposed wording distinct from the background explanation so people know exactly what they’re being asked to approve.
Use a specific title and put the proposed resolution before the supporting detail. Explain what would change if it is approved, and provide the information needed to assess that change. Keep the wording consistent throughout the review period. If the proposal changes, clearly identify the revised version and follow your organization’s process for collecting fresh responses.
Submitting the form records a response. It does not, by itself, establish that the resolution has been validly passed. Your organization will need to check the applicable rules for eligibility, approval thresholds, signatures, and recordkeeping. Configure the form to support those requirements and have the responsible person verify the outcome.
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