Employee Referral Form Template
Make it easy for employees to refer strong candidates, and easy for HR to track every submission.
Employee referrals consistently produce some of the best hires, but referral programs often underperform because the submission process is clunky. If employees have to email a recruiter, find the right form on an internal portal, or follow an unclear process, many promising referrals never get submitted. The friction is avoidable.
A Typeform employee referral form gives employees a fast, clear way to submit a referral. They add the candidate's details, explain the relationship, and note which role they're referring for, all in a single form. Conditional logic can ask different follow-up questions depending on whether the referred candidate is a former colleague, a personal contact, or someone from a professional community. HR receives a complete, organized submission every time.
Customize the form with your open roles, referral incentive details, and any eligibility criteria. Share it internally via link or embed it in your intranet.
An employee referral form is a submission tool that allows current employees to formally recommend a candidate for an open position. It collects the candidate's contact details, the referring employee's information, and context about the relationship and the role.
A clear, accessible submission process increases referral volume. When the form is easy to find and quick to complete, more employees participate, which expands your candidate pool with people who come pre-vetted by someone who knows your culture.
Collect what HR needs to process the referral efficiently:
- Referring employee's name, department, and contact details
- Candidate's full name, contact information, and LinkedIn or resume
- Position the candidate is being referred for
- How the referring employee knows the candidate
- A brief description of why they're recommending this person
- Confirmation of eligibility for the referral incentive program
Share the form link in an all-hands meeting, pin it in your internal communication channels, and mention it when new roles open. A referral program that employees can't easily find is one they won't use. Some organizations also set up automated reminders when new roles are posted.
Connect the form to your ATS or a shared tracker via Typeform's integrations. When a referral results in a hire, you can trigger a notification to confirm the referring employee's eligibility for any incentive. Keeping employees in the loop about what happened with their referral encourages future participation.
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