Employee Timesheet Form Template
Collect accurate time and project records from employees with a digital timesheet they can submit from anywhere.
Manual timesheet processes create friction for employees and accuracy problems for payroll and project teams. Paper timesheets get lost, emailed spreadsheets have inconsistent formats, and the back-and-forth to correct errors delays payroll processing. Employees working remotely or in the field have even fewer good options.
A digital timesheet form collects hours worked by day and project, overtime, any absences or leave taken, and a final submission that goes straight to the manager and payroll team. The structured format ensures every submission includes the same information, making weekly reviews faster and payroll calculations more reliable. Conditional logic can surface different fields for different employment types, hourly versus salaried, or different departments without building separate forms.
Customize the template for your pay period structure and project codes, connect it to your payroll or time tracking system, and share a recurring link so employees know exactly where to submit each week.
It's a form used to record the hours worked by an employee during a defined pay period, typically broken down by day and project or activity. It feeds payroll processing and project time tracking.
Digital timesheet forms eliminate the inconsistency and errors that come from free-form spreadsheets or paper submissions. Structured inputs ensure you receive complete, properly formatted data every pay period without chasing down corrections before payroll runs.
A functional timesheet form captures time at the right level of granularity for your business. Key fields include:
- Employee name, department, and manager
- Pay period dates
- Hours worked each day (with space for regular and overtime hours)
- Project or client codes for time allocation
- Any absences or leave days taken during the period
- Employee signature or acknowledgment of accuracy
Configure Typeform to send each submission as a notification to the employee's manager. The manager can review and approve through your payroll system or respond to the notification email. For a more structured approval workflow, connect Typeform to a tool like Monday.com or Jira where submissions create tasks that require manager sign-off before being marked complete.
Yes. Add an employment type question early in the form and use conditional logic to show hourly employees the full time entry section while showing salaried employees only leave and absence fields. This keeps the form relevant for each group without needing separate forms.
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