Participant Registration Form
Registration and consent aren't the same checkbox. Collect eligibility, disclosure, and consent as distinct steps, before anyone's confirmed as a participant, not after.
A participant registration form for a research study isn't just an intake, it's often where informed consent has to happen too. Under the Common Rule (45 CFR part 46), research involving human subjects generally requires informed consent that covers the purpose of the study, foreseeable risks, expected benefits, and the fact that participation is voluntary and can be withdrawn at any time. A registration form that only asks for a name and an availability slot skips the disclosure a study is required to make before anyone actually participates.
Some populations need more than a standard consent flow. A minor generally can't consent for themselves, a parent or guardian has to, and studies involving certain vulnerable populations or sensitive topics often require extra review most registration forms don't build in. Data use adds another layer: a participant needs to know upfront whether their information will be shared, published, or reused later, not learn about it after they've already agreed to something else.
Typeform's participant registration form separates the intake, contact details, availability, eligibility screening, from a distinct consent step covering purpose, risks, and data use, so nothing gets bundled into a single "I agree" checkbox. Conditional logic can route a minor's registration to a parent or guardian consent step instead of the participant's own signature. Every submission becomes a timestamped record of what was disclosed and agreed to, the file you want if a participant disputes what they consented to or a sponsor asks how consent was actually collected.
A participant registration form is an online form used to enroll someone in a study, program, or activity, collecting their information, checking eligibility, and often collecting informed consent, before they're confirmed as a participant.
If the registration is for a research study or a program with any risk involved, the intake and the consent aren't the same thing, one collects information, the other confirms the person understood what they're agreeing to. Bundling them into a single signature can mean the required disclosure never actually happened, even if a box got checked.
Capture what actually needs to be on record before someone starts:
- Participant's name and contact information
- Eligibility or screening questions relevant to the study or program
- A clear statement of purpose, risks, and expected participation
- Confirmation that participation is voluntary and can be withdrawn
- Signature, or a parent/guardian signature if the participant is a minor
That depends on the study, not on the form itself. If the research involves human subjects and falls under the Common Rule, the informed consent process, and often the form's actual language, generally needs review by an Institutional Review Board before it's used, so check with your IRB before treating a form as compliant on its own.
Yes. Add a conditional logic branch based on age, and the form can route a minor's registration to a parent or guardian consent step instead of asking the participant to sign for themselves.
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