Replacement Diploma Request Form
Give graduates a clear way to request a replacement diploma. Collect student details, graduation information, and delivery preferences so your team can locate the record and review the request.
A graduate needs to replace a lost diploma, but their request arrives under a name that doesn’t match the student record. Another includes their graduation year but leaves out the mailing address. Typeform’s replacement diploma request form brings those details together.
The requester provides the name used while enrolled, identifies their program and graduation date, and supplies the information your institution needs to locate their record. Include instructions for identity verification, name changes, and any replacement fee. Ask for delivery details separately so staff can check where the document should go.
Your team gets a consistent request to review. Graduates get a clear path through the process without guessing which office to contact or what paperwork to provide. Explain how they’ll receive updates and when processing begins.
A replacement diploma request form collects information from graduates who need another copy of their diploma. It typically includes identifying details, the qualification awarded, and delivery information. Schools and universities use it to locate the relevant record and process requests according to their procedures.
A name and an email address may not be enough to find an older student record. A dedicated form prompts graduates to provide the details your team needs upfront. It also keeps delivery instructions and supporting documents together, reducing follow-up messages.
Match the fields to your institution’s requirements:
- Current name and name used while enrolled
- Contact details
- Student identifier, if known
- Program or qualification awarded
- Graduation date or year
- Reason for replacement, if required
- Required verification or supporting documents
- Delivery preference and address
- Fee information and required authorization
Provide an alternative way to locate records when someone no longer knows their student identifier.
List required documents, fees, and available delivery options before the questions begin. Explain how to enter former names and approximate graduation dates if exact details aren’t known. Show name-change questions only when relevant, and provide a contact for requests that need additional help.
No. Submission starts the request process. Your institution may need to verify the record, review documents, and confirm payment before issuing a replacement. Use the confirmation message to explain the next steps, expected processing time, and how the graduate will receive collection or dispatch details.
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