Separation Form Template
Document an employee's departure clearly and completely, so offboarding is consistent and nothing falls through.
Employee offboarding is one of the most process-heavy moments in the employment lifecycle, and when it's handled informally, things get missed. Equipment doesn't get returned, system access stays active, final pay calculations are delayed, and you end up without the documentation you might need later if a dispute arises.
A Typeform separation form captures the key information at the point of departure: reason for leaving, last working day, equipment return status, and any required sign-offs. Conditional logic adjusts the form based on whether the separation is voluntary, involuntary, or a retirement, so the right questions appear for each situation. Every submission creates a timestamped record.
Customize it with your offboarding checklist items, required acknowledgments, and HR contact details. It can be completed by HR, the departing employee, or both, depending on your process.
A separation form is an HR document that records the details of an employee's departure from an organization. It captures the reason for separation, effective date, and any required steps in the offboarding process, creating a formal record of the end of the employment relationship.
A consistent separation process protects the organization legally and ensures nothing is missed in offboarding. Documentation of the reason for separation and the steps completed is important if the departure is later disputed or if a rehire decision comes up.
Cover the administrative and compliance essentials:
- Employee name, role, and department
- Last working date
- Type of separation (voluntary resignation, involuntary termination, retirement, etc.)
- Equipment return checklist
- System access deactivation confirmation
- Final pay and benefits acknowledgment
In most organizations, HR initiates the form and ensures it's completed. Depending on the circumstances, the departing employee may be asked to complete a portion, including a resignation confirmation or exit survey questions. Manager sign-off is also common for involuntary separations.
Yes. A separation form focused on administrative details and a brief exit survey can live in the same Typeform. Use conditional logic to show the exit survey questions only for voluntary departures, where feedback is most relevant and actionable.
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