Disability Accommodation Request Form
A quiet word to a manager about needing a different desk setup isn't the kind of request that starts a documented process. Collect the specific accommodation needed and any supporting information before a decision gets made informally, so a request doesn't get lost between a hallway conversation and HR's desk.
An accommodation request often starts as a conversation between an employee and their direct manager, and what happens next depends entirely on that manager, whether they escalate it to HR, whether they know what documentation might be needed, whether they respond at all. Different managers handle it differently, HR sometimes doesn't find out a request was made until much later, and if a dispute comes up down the line, there's no record of what was actually asked for or how it was addressed.
Typeform's disability accommodation request form asks for what HR needs to start a documented process: the employee's information, the specific accommodation being requested, and a description of the limitation or need. Conditional logic branches from there. A request for equipment can route to questions specific to that setup, while a request for a schedule change or remote work can route to a different set entirely, and a request that may require medical documentation can route to a distinct step for provider information instead of assuming every request needs the same level of detail. Every request lands in one record HR can act on, instead of an informal conversation that may or may not get escalated.
Connect the form to your HR case management system through Zapier, and a submitted request can automatically create a case for HR to track through to a documented resolution. Route any supporting medical documentation to a secure, confidential file kept separate from the employee's general personnel record, consistent with how this kind of information is generally required to be handled. Ask for accommodation requests through the form, and HR starts the process with a clear, timely record instead of finding out about a request after the fact.
A disability accommodation request form is an online form employees use to formally request a workplace accommodation related to a disability, giving HR a documented starting point for the process rather than an informal conversation that may or may not get escalated.
An informal conversation depends entirely on that manager to escalate it correctly and consistently, and it leaves no record if a dispute comes up later. A form creates a documented request from the start, so HR has a clear timeline and a consistent process regardless of which manager the request first reached.
Ask for what HR will need to begin the process:
- Employee name and contact information
- The specific accommodation being requested
- A description of the relevant limitation or need
- Supporting documentation, if applicable
- Preferred timeline for a response
Not necessarily. Employers are generally required to engage in an interactive process to identify a reasonable accommodation, but that doesn't mean the specific accommodation requested has to be the one granted, an equally effective alternative may be offered instead, and requirements vary by jurisdiction and by the specifics of undue hardship. Consult HR and legal counsel about your specific obligations under the ADA and any applicable state, local, or country laws rather than relying on a generic template to determine compliance.
Yes. Add a file upload question so employees can attach supporting medical documentation in the same submission, no separate email required. Make sure any medical information collected this way is routed to a secure, confidential file separate from the employee's general personnel record, and that only staff who need it to process the request have access, consistent with confidentiality requirements under the ADA and similar laws.
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