Holiday Application Form
Annual leave requests shouldn't live in a shared calendar nobody checks before approving the next one. Collect what your manager actually needs, dates, remaining allowance, cover arrangements, before the request gets approved.
Requests come in however it's quickest to ask: a Slack message, a corridor conversation on the way to a meeting, an email that gets buried under everything else in a manager's inbox. By the time it's approved, nobody's checked whether the dates clash with someone else's leave or whether the employee even has enough allowance left to cover it.
Typeform's holiday application form asks for what a manager needs to approve a request, employee and team information, requested dates, remaining allowance, and cover arrangements, and uses conditional logic to branch from there. A request that overlaps with another team member's approved leave or a known busy period can route to a manager review note; a straightforward request within allowance can skip straight to approval, instead of every request working through the same checks regardless of how simple it is.
Every request lands in one record instead of scattered Slack messages and a shared calendar someone forgot to update. Connect the form to your HR or rota system through Zapier, and a submission can flag a request that would leave insufficient cover or exceed allowance automatically. Ask for cover arrangements up front, and managers approve with the full picture instead of chasing details after the fact.
A holiday application form is an online form employees use to request annual leave, showing their requested dates, remaining allowance, and any cover arrangements. Instead of a Slack message or a verbal ask, the employee submits a request their manager can actually act on, with everything needed to approve it.
A Slack message captures a date range, not whether the employee has enough allowance left or whether it clashes with someone else's leave. A form gets that context up front, so a manager can approve or flag a conflict without going and checking three other places first.
Ask for what a manager will actually need to approve the request:
- Employee name and team
- Requested dates
- Remaining allowance
- Cover arrangements while the employee is away
- Manager approval
Not on its own. A submission gives the manager everything needed to make a decision, it doesn't approve the leave until they've checked it against team cover and remaining allowance. Connect the form to your HR or rota system through Zapier, and a straightforward request within allowance can move straight into an approval queue, but a person still signs off.
Yes. Add a file upload question and employees can attach a travel itinerary or a supporting document for a request tied to something like a family event, in the same submission, no separate email required. Pair it with conditional logic so the upload only appears when it's actually relevant.
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