New Hire Request Form
A hiring request approved in a hallway conversation with a VP doesn't tell HR whether it's a new headcount or a backfill, and that distinction is usually the first thing finance asks about. Collect what your company actually needs, role justification, budget impact, and approval, before recruiting starts.
Requests to hire tend to start informally, a manager mentions it to their VP, gets a nod, and tells HR they're good to post the role. HR ends up piecing together the actual justification, whether it's backfilling someone who left or adding headcount, and what the budget impact actually is, sometimes after recruiting's already started. Finance finds out about the cost impact well after the position's already been posted.
Typeform's new hire request form asks for what your company actually needs, role details, justification, whether it's a backfill or new headcount, and budget impact, then uses conditional logic to branch from there. A backfill can ask which employee is being replaced and why they left, while a new headcount request can ask for a business case tied to growth or workload. Every request lands in one record that actually reaches the people who need to approve it, instead of a verbal yes passed down the chain.
Connect the form to your HR or applicant tracking system through Zapier, and an approved request can trigger a job posting automatically instead of someone re-entering the role details by hand. Ask for it before recruiting starts, and your HR team works from an approved, budgeted request, instead of a role that's already been promised to a hiring manager's top candidate.
A new hire request form is an online form managers use to request approval to fill or create a position, including the justification and budget impact, before recruiting begins. Instead of a verbal go-ahead, HR and finance have a record to actually review.
A verbal approval passed from a manager to a VP to HR tends to lose detail along the way, and finance often doesn't see the budget impact until after a role's already posted. A form captures the justification and cost impact upfront, before anyone starts recruiting.
Ask for what your company will actually need to review the request:
- Role title and department
- Justification, like backfill or new headcount
- Budget impact and salary range
- Requested start date
- Approval signature
Not necessarily. A submission starts the review, but the role still needs sign-off from whoever actually approves the budget and headcount at your company. Recruiting shouldn't start until that approval is actually in hand.
Yes. Add a file upload question and requesters can attach a job description, an org chart, or another supporting document in the same submission, no separate email required. Pair it with conditional logic so the upload only appears when it's relevant to that type of request.
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