Project Completion Form

A project completion form is a formal document that evaluates a project after it wraps. It records project objectives, financial performance, completion date, and an overall assessment of success. It acts as the official sign-off that closes the project while creating an accountable record for your organization.

Without a structured close-out document, there's no clear record of whether a project met its goals or stayed within budget. A standardized form ensures every project produces the same baseline documentation, regardless of size or scope. Consistent completion reports also give leadership a reliable way to evaluate performance across projects over time.

Cover every detail a stakeholder or auditor might need:

• Project title, description, and completion date
• Project objectives and whether each was met
• Overall evaluation and performance summary
• Financial breakdown: estimated budget, funds allocated, and total spend
• Project photos and supporting documentation

Conditional logic branches questions based on a respondent’s answers. If a project objective wasn't met, follow-up questions appear asking why. If actual spend exceeded the estimated budget, the form surfaces additional fields for explanation, keeping the report thorough without making every respondent answer every question.

The File Upload field lets project managers attach photos or supporting files directly to the completion report. This is useful for documenting physical project outcomes, site conditions, or finished deliverables alongside the written record. Accepted file types include JPG, PNG, and PDF, up to 10MB per upload. File Upload is available on paid Typeform plans.