How do I track the headcount in real time?
Get an accurate headcount before the event, not on the day of it.
Tracking RSVPs through text threads, reply-all emails, and group chats is a reliable way to end up with an inaccurate headcount and a few surprised guests at the door. When responses are scattered across platforms, something always falls through. A single shareable form fixes the problem before it starts.
Typeform's RSVP form template collects everything you need to plan accurately: guest name, attendance confirmation, number of guests, meal preferences, dietary restrictions, and any special requests. The conversational format takes less than a minute to complete, which means more people follow through from the moment they click the link. Conditional logic handles the branching automatically. Guests confirming attendance see follow-up questions about meals and plus-ones, while those who cannot make it skip directly to a thank-you screen.
The template is easy to customize for any occasion. Add fields for song requests, table assignments, or arrival windows. Embed the form on your event page, share via email, or drop the link in a group chat. Responses sync to Google Sheets in real time so you always have an up-to-date headcount without manually exporting anything.
No. Guests just click the link and respond. No account, no app, no login required. The fewer steps between receiving the invitation and confirming attendance, the more people actually follow through.
Responses sync automatically to your Typeform dashboard and to Google Sheets if you've connected the integration. You can check the live count at any time from your phone or desktop without exporting or manually tallying anything.
Yes. Add a question asking how many additional guests each person is bringing, then use conditional logic to collect names or meal preferences for each added guest. Keep those follow-up questions short. You want to capture the information without making the process feel like a burden.
Add a multiple-choice or dropdown question with your menu options. Guests select their preference during the RSVP itself, so by the time the event arrives you already have everyone's choices organized and exportable for catering coordination.
Yes, the form is fully responsive. Most guests RSVP from their phone within minutes of receiving a link, so the mobile experience is built to be fast and completely frictionless from start to finish.
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