Next of Kin Form Template
Collect emergency contact and next of kin details clearly, so critical information is available when it's needed.
Next of kin information is the kind of thing you hope you never need urgently, but when you do, it has to be accurate and accessible. Forms collected on paper during onboarding get filed away and forgotten. People change phone numbers, relationships, and addresses, and those updates never make it back to the original form.
A Typeform next of kin form makes it straightforward to collect this information digitally, with fields for multiple contacts and their relationship to the individual. You can send the form during onboarding and schedule follow-up reminders to update it periodically. Responses are stored centrally, not in a filing cabinet, so they're accessible when someone actually needs them.
You can customize the form for your organization's requirements, whether you're collecting this for employees, students, patients, or event participants. It's quick to set up and quick for respondents to complete.
A next of kin form collects information about a person's closest family members or designated emergency contacts. It's used by employers, healthcare facilities, schools, and other organizations to know who to contact in the event of an emergency or serious incident.
Having accurate, up-to-date emergency contact information in a central, accessible place is essential for any organization with a duty of care. A digital form makes it easy to collect this at onboarding and update it over time.
Capture the details needed to reach the right person quickly:
- Full name of the individual completing the form
- Primary next of kin name, relationship, and phone number
- Secondary emergency contact name, relationship, and phone number
- Preferred contact method and best times to reach them
- Any special instructions or relevant medical information to share
- Date completed and consent to contact in an emergency
Annually is a reasonable baseline, with a prompt sent to individuals asking them to confirm or update their details. You can automate this with a follow-up email sent through Typeform's integrations. Life circumstances change, and a phone number from 3 years ago may no longer reach anyone.
Yes. You can build the form to ask the person's relationship to your organization at the start, then use conditional logic to show any role-specific follow-up fields. All responses land in the same place for easy management.
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